Perhaps your families are flying from different countries. Some guests might arrive early, while others need to leave soon after the celebration.
Tell us how your group is travelling. We can help with transfer arrangements and accommodation planning, so you can consider arrivals, check-in and the first evening together rather than as separate tasks.
Useful questions to bring to us include:
- Arrivals: are guests travelling together or arriving at different times?
- Rooms: who needs to stay together, and which guests have particular requirements?
- Extra nights: does anyone need accommodation before or after the main celebration?
- Guest information: what should everyone know before booking their journey?
You can explore the suites and apartments at SPAO to start picturing your group’s stay. Then talk to us about the people behind the room list, not just the number of rooms you need.
What if you know the feeling you want, but not the wedding style?
You might have a folder full of images, or just a few words: intimate, relaxed, elegant, colourful. Either is a useful starting point.
Our event design and planning support covers moodboards, flowers, décor, lighting and music. We can help you develop those choices around the atmosphere you want, rather than asking you to arrive with a finished design.
Tell us what you love, what you dislike and what you want your guests to feel. Would you prefer an informal first evening followed by a more elegant wedding dinner? Is a long meal together more important to you than a packed programme?
Those answers help shape the celebration. You do not need to choose every detail independently before you can see the whole picture.
Who will look after the food?
Food deserves more than a decision about the main course. Think about how you want to welcome people, how you want the wedding dinner to feel and what you would enjoy sharing the following day.
At SPAO, our in-house culinary team creates personalised menus drawing on regional traditions and seasonal ingredients. Talk to us about the dishes you enjoy and the kind of dining experience you want, rather than trying to fit your celebration around a standard menu.
Our food and wine service also includes discussion of vegetarian and vegan preferences, allergies, intolerances and religious dietary requirements. Share specific needs early so the arrangements can be discussed clearly.
The welcome meal does not have to feel like a smaller version of the wedding dinner. Give each gathering its own purpose: helping people meet, celebrating together or enjoying a relaxed goodbye.
What about the legal documents?
If you want a legally binding ceremony, bring that question into the conversation early. You should not have to plan the celebration first and only then discover which steps you need to check.
We can guide you through the documentation questions and help you understand what needs to be confirmed for your circumstances. SPAO is authorised to host legally binding civil ceremonies on site, so you can discuss the ceremony and the rest of your celebration with the same team.
Our guidance does not replace the requirements or decisions of the relevant authorities. We help you navigate the process; the documentation and official confirmations still need to be handled correctly.
If you are considering a symbolic ceremony instead, tell us. The starting point is understanding what you want your wedding in Italy to be.
